- A bachelor's degree in Accounting, Finance, or Administration is preferred
- Prior AP/Payroll experience is required
- 2-3 years in a hospital or physician's office is preferred
- 10 key experience preferred
- intermediate level experience in Microsoft office suites
The AP and Payroll Specialist is accountable for the accounting operation of the company to include the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles or international financial reporting standards.
The scope of this position encompasses responsibility for cash management and risk management.
Description:
- Support with the development of organizational and departmental budgets.
- Oversee Payroll processing.
- Oversee Accounts Payable processing and vendor management
- Support the CFO and materials management with negotiation of vendor payment terms and contracts
Transactions:
- Ensure that accounts payable are paid promptly.
- Coordinate with materials management on approved vendors for purchases and purchase rebates.
- Ensure that all reasonable discounts are taken on accounts payable.
- Ensure that payroll is processed promptly.
- Ensure that periodic bank reconciliations are completed.
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- Support the controller with other accounting and trial balance reconciliation functions.
- Ensure that required debt payments are made on a timely basis.
- Support with maintaining the chart of accounts approved by the CFO
- Maintain an orderly accounting filing system.
- Maintain a system of controls over accounting transactions and post various general entries to record account activity.
Reporting:
- Support with preparing the corporate annual report, audit, and cost reports.
- Calculate variances from the budget and report significant issues to management.
- Provide financial analyses as needed, particularly for capital investments, pricing decisions, and contract negotiations.
Compliance:
- Provide backup and supporting documentation for the audit. Comply with local, state, and federal government reporting requirements and tax filings.
Other Skills:
- Organization
- Verbal
- Interpersonal
- Customer relations
- Grammar/spelling
- read/comprehend written instructions
- Follow verbal instructions
- Computer: EMR, Outlook, Word
- Typing: Clerical competence
Physical Requirements:
Sedentary work: Prolonged periods of sitting and may be expected to exert up to 10 pounds of force.
